Where does the analytics data come from?

From the enquiries, calls, screening, messages and appointments recorded in Clinrol Connect.

Can we compare studies?

Yes. Analytics show recruitment across studies so you can see which need attention.

Does analytics show coordinator workload?

Yes. Staff workload is one of the views, helping managers spread follow-up work.

Can we export reports?

Ask during a demo about the exports and reporting your team needs.

Visibility

Recruitment analytics for research sites

See how each study's recruitment is progressing, from enquiry to booked visit, using the activity already recorded in Clinrol Connect.

Book a 30-minute demo See the worked example

Clinrol Connect analytics dashboard showing a recruitment funnel — Illustrative product screen. Figures shown are for demonstration only.

Visibility

What recruitment analytics show

When calls, screening and bookings live in different tools, answering a simple question such as where patients are dropping out takes a spreadsheet and an afternoon.

Because Clinrol Connect records these steps on the patient record, analytics can show funnel performance, conversion between stages, drop-offs and staff workload across studies.

Illustrative workflow

Worked example: a weekly study review

Illustrative scenario with synthetic details. A fictional site manager prepares for a weekly recruitment meeting for two fictional studies.

Step 1
Open the funnel
The manager views each study's recruitment funnel by stage.
Step 2
Spot the gap
One study shows many enquiries reaching screening but few progressing to a booked visit.
Step 3
Check workload
Staff workload shows one coordinator holding most of that study's follow-ups.
Step 4
Adjust
The team rebalances follow-ups and reviews the visit reminder workflow.
Step 5
Review next week
The same view is used at the next meeting to see whether the stage has moved.

Capabilities

What recruitment analytics includes

Funnel performance

See patients by recruitment stage for each study.

Conversion

Compare how patients move between stages.

Drop-offs

Identify where patients stop progressing.

Staff workload

Understand how follow-up work is spread across the team.

Buyer questions

Frequently asked questions

Where does the analytics data come from?: From the enquiries, calls, screening, messages and appointments recorded in Clinrol Connect.
Can we compare studies?: Yes. Analytics show recruitment across studies so you can see which need attention.
Does analytics show coordinator workload?: Yes. Staff workload is one of the views, helping managers spread follow-up work.
Can we export reports?: Ask during a demo about the exports and reporting your team needs.

Related features

Works alongside

AI pre-screening

Ayla, the AI agent in Clinrol Connect, calls patients, asks protocol-specific questions and records structured answers for staff review.

Read about ai pre-screening

Scheduling

Book qualified patients into staff calendars from the patient record, with automated reminders before each visit.

Read about scheduling

Staff calling

Make and receive patient calls inside Clinrol Connect, with recordings, transcripts and call history on the patient record.

Read about staff calling

Browse all features

See recruitment analytics with your own study in mind

Book a walkthrough of Clinrol Connect and bring your screening questions and recruitment workflow.

Book a 30-minute demo